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Zoom: Open Forum - Shared screen with speaker view
Angela Crews
13:10
where is the raise your hand option?
Shaun King
13:55
It’s in the participants panel that flies out from the side of the app
pab7
15:03
Will Duke be making the Webinar feature available in Zoom now that the entire campus is using this platform?
Rebecca Kameny
15:15
signing in client vs browser
Friederike
16:00
can I share files through ZOOM
Heather Hall
16:01
polls- is that extra too?
Laura Webb
16:09
594152566
Laura Webb
16:40
What part of the invitation do you recommend sharing if someone asks for it (not as an Outlook appointment)? There's a lot of text. Do I need it all?
Katie Kilroy
16:57
Hi Laura - you can provide just the link
Katie Kilroy
17:03
https://duke.zoom.us/j/594152566
Katie Kilroy
17:07
As an example
Trina Rodriguez
17:21
or just the meeting number 594152566
Laura Webb
17:28
Thanks Katie. What about the phone call in instructions? I get asked for that too.
Katie Kilroy
17:52
If they click the link - the call in instructions will come up on the web page
Rebecca Kameny
18:02
how to assign an alternate host (do I have permissions? if not, how do I get that?)
Katie Kilroy
18:07
But certainly you can add in the phone call in number
John Lindsay
18:09
How do you set up a poll prior to the meeting?
Laura Webb
18:12
Thanks @Katie!
Katie Kilroy
18:54
John - from the scheduled meeting on the web, enable polls and it should give you the option to preload polls
John Lindsay
19:17
Thank you Katie!!
Stephanie Johnson-Dean
19:50
Will you demo placing a background so your actual background is not visible?
Katie Kilroy
19:58
sure
Friederike
20:08
how can I copy the link from Chat to paste it elsewhere (browser or notes I am taking)
Angela Crews
20:42
so where is the raise hand option, i still didn't find it?
Katie Kilroy
21:16
Should be on your participant panel - once you open, at the bottom
Katie Kilroy
21:56
see where Debbie has the yes, no, etc buttons?
Friederike
22:12
how do you load the files to the background
Heather Hall
22:16
Yes- I like Shaun's wondered if blurred backdrop
Rebecca Kameny
23:32
I really need some advice about how to tag team speakers and have them control their own slides
Friederike
26:17
how can you tell if a participant is on client or on the browser?
Laura Webb
28:30
When I try to add an alternative host who is @duke.edu, I get a message that says "User could not be added as alternative host because they are not members of the same account".
Friederike
29:12
How are you bringing up your client window
Katie Kilroy
29:14
If you used netid@duke.edu they probably don’t have a zoom account yet
Ivy Burch
31:57
i cannot
Angela Crews
33:49
i still can't get the particants panel
pab7
33:51
Can co-hosts access the reports for a meeting that they have co-hosted?
Katie Kilroy
34:27
hmm I don’t actually think so - I think only available to the host - but good question though - we can double check that
Katie Kilroy
34:41
Angela - did you join from the Zoom client?
Angela Crews
35:13
i don't know the difference between them
Katie Kilroy
35:40
Ok lets add that to the list to go over
Laura Webb
36:21
In addition to speaker and host, are there other roles (like moderator) that you recommend? What are best practices for managing a large (>10 ppl) meeting with Chat and multiple speakers with a host
Laura Webb
36:39
I can see that you have several people helping to moderator. How did you organize your roles?
Katie Kilroy
37:04
the only zoom roles are host, co-host, and participant
Katie Kilroy
38:03
We definitely recommend that the co-host(s) manage chat, and the participant panel! And the host focuses on managing the presenters.
Rebecca Kameny
38:23
Agree about moderator roles - how to decide who does what? Watch chat and raise hands, help with audio problms, help with slide issues etc?
Laura Webb
38:32
That's helpful. Thank you @katie!
Rebecca Kameny
39:17
thanks katie
Rebecca Kameny
41:18
Can I set up separate chats? one for tech problems for example?
John Carbuccia
42:36
When Katie and Trina talk, they both go to the big screen - when Debbie talks, she’s still just in a thumb nail, how’s is that done OR why is that happening?
John Carbuccia
43:00
*Debrah
Katie Kilroy
44:39
Hi Rebecca - there is just one chat stream
pab7
44:51
It sounds like Debbie recommends using Teams for chats instead of Zoom. So, why not just use the meeting function in Teams instead of using all of these different platforms for individual functions?
Katie Kilroy
45:37
Pab7 - you can use the meeting function in teams. It works well for small meetings but not for larger ones because you don’t have as many controls to manage participants
Angela Crews
46:00
Katie-maybe when everyone is done; we can stay here for a minute and you can show me; all i see right now is Debbie screen and it shows everyone name with icons next to their names but i don't see that on my end. Or we can talk off line after this
Katie Kilroy
46:31
So large meetings, teaching, any “facilitated” sessions we would suggest Zoom.
Katie Kilroy
47:00
Angela - sure - my *guess* is that you joined via the web browser therefore don’t have all the options.
Katie Kilroy
47:12
Happy to confirm with you at the end
Angela Crews
48:29
right
Friederike
49:07
where do I find the report?
Rebecca Kameny
50:12
https://duke.zoom.us/
Friederike
50:26
how about record of chats
Rebecca Kameny
50:26
se left nav
dl325
51:26
Hello Everyone, This is the problem sent to me from my director, please help... I consistently can’t join the Zoom huddle through my computer. . .I am having to call a toll number on my personal land line (cell service is not good where I live). Can you try to find a toll free number for NC?
dl325
52:35
thank you!
pab7
52:40
Is it possible to join a meeting that requires registration if you have meeting ID but have not registered?
dl325
55:09
Sorry I came in late but, why are we not able to use our VPN with Zoom?
Rebecca Kameny
57:04
maybe you make the speakers all co hosts?
John Carbuccia
57:25
Now I see Debbie in main screen, I guess since she was sharing it’s the reason I was only able to see her in a small thumbnail
Melissa Neeley
59:46
Everyone’s audio volume levels are each different. Some very loud. Any suggestions?
John Carbuccia
59:54
Is Debbie at her office OR is that her home office?
John Carbuccia
01:00:00
She has cubicles in her house?
Trina Rodriguez
01:00:18
Debbie is her Duke office
John Carbuccia
01:01:00
Lol - I thought so - thanks Trina
Trina Rodriguez
01:01:23
Voyager Focus UC Plantronics B825-M. https://www.plantronics.com/us/en/product/voyager-focus-u
John Carbuccia
01:03:02
As IT Support, if we need help helping others, can we call on you OR go through OIT? - I have a user I’m meeting with tonight @ 5:10pm who’s voice comes in/out as she talks. It’s almost as if the volume level is going up/down automatically
John Carbuccia
01:03:42
Can someone join in with me tonight so they can hear it? She says that volume goes up/down whether she’s on earbuds or using computer sound
Debrah Suggs
01:07:23
speedtest.oit.duke.edu
Rebecca Kameny
01:09:20
thank you so much this was very helpful
watso071
01:09:29
Thanks - great info today!
Trina Rodriguez
01:09:42
Thank you for joining our Zoom Open Forum session today. If you are interested in getting a recording of this session please email Trina.rodriguez@duke.edu.
rmjack
01:09:48
This will be posted, yes?