Zoom: The Next Level. Suggs - Shared screen with speaker view
Thanks in advance for teaching us again. Your sessions have been very instructive!
Couple of questions for later, or one of the other sessions:
how to schedule via outlook would be nice too please.
Can you demonstrate again how you establish a co-host. thanks
Can you have multiple co-hosts?
May want to avoid unmuting folks without their consent – can lead to some awkward moments. Zoom does this great thing where –if you’re making noise/speaking– zoom gives you a full-screen notification that you are muted. Most times when I unmute someone, they are already actively un-muting them. So I end up re-muting them accidentally!
(They are already actively un-muting themselves* when I’m about to unmute them – so we cancel each other out)
You can, Nicole!
1. I requested and now have the webinar feature, which we intend to use for Medicine Grand Rounds so one person can present and everyone else can watch. We’d like to prerecord a talk and show it in the webinar, then use the chat feature to allow the person to answer questions. Is this possible? Other recommended way?
Hi Anton—did your department have to pay to upgrade to webinar feature?
This is possible. How large is the expected attendance, Anton?
yes, we are paying for the Webinar feature.
Thanks for answering that content sharing.
I have Pin Video too
2. I think you have a session about Zoom security later this week. I see the Duke page about Zoom Terms of Service, https://oit.duke.edu/help/articles/zoom-meetings-duke-terms-service, but I’m also seeing a lot of discussion online, e.g. at daringfireball, that Zoom has horrible privacy and security practices. Should we be concerned?
only seeing your video still
not your page
Do I have to download the zoom app and put my duke login in?
Cancel spotlight video – top left
Or cancel pinned video
How do I access my department zoom session once I login? Do I have to have a access code?
Don’t worry Katie, we know you’re not a robot 🤖
Marquita – I recommend opening your browser and navigating to https://duke.zoom.us/
MS Teams integration, thanks
Do we need to schedule meetings through the browser version instead of the client?
@Anton, we borrow heavily from this page: https://oit.duke.edu/help/articles/zoom-meetings-security-and-privacy-your-meetings
ok, i’ll tune into that session.
Hope to see you there!
If you pre-assign breakout rooms, do you have to use their Duke netID email specifically?
And—if you pre-assign breakout rooms and someone gets assigned to incorrect room, can I manually put them into correct room?
Beam me up, scotty!
Nicole, you *definitely* do.
(Will want to, at least).
I recommend sharing the steps on this page Sign into Zoom Desktop with SSO (Single Sign-On, or NetID). : https://oit.duke.edu/help/articles/zoom-meetings-troubleshooting-breakout-rooms
*share these steps with your students
😊 no problem
What makes it tough?
for everyone at Duke, their Duke account requires them to use their net ID sign in, right?
if someone winds up in an incorrect pre-assigned breakout room, can you move them manually to correct room?
To put it Kindly, even if students *say* they’ve signed in with their NetID, we’ve found 50-30% haven’t actually done it. Students aren’t always as savvy as you might think!
You can move them, Nicole. So as long as the majority make it into the right group, it’s not too onerous to fix the stragglers.
Got it, thanks
Can you repeat where to find outlook add on?
(from the box with the little dots on left of screen)
Question: Sometimes people call in with their cell phone, and I see only the phone number. If I know a name that goes with the phone number, can I change the person’s name in the Participant’s list?
@Anton: yes, if you are the meeting host or co-host, you can mouse over their name in the participants list and select “Rename."
Yes you can rename participants in the participant list
Is there a way to save certain settings when scheduling a meeting, ie, enabling waiting room, requiring a passward for meeting?
What are some good reasons for using Waiting Room
Is there a good suggestion for how to direct to 5 or more different speakers during presentations?
If I am using my personal meeting room, is there a time limit for how long it can stay open? That is, can I be in there for 8 hours straight while I have people coming in and out for conversations?
I keep thinking of the IT person (Owner, Alternate-Host or Co-Host) doing those logistics , making speakers “Co-Hosts” as they enter…
I’ve been using the Reactions thumbs-up but what do you see when I do that?
*always* schedule a test session the day before :)
(If inexperienced Zoom-ers will be presenting).
I agree, Katie, that’s how we did a large town hall last week.
Found it is good to have at least 1 Alternative Host, who can help make the co-hosts during meeting, as well as a MC or discussion moderator who can monitor the chat and decide which questions to ask and who to call on.
Yes, we have a test run planned
Another related question - maybe for Trina
Note: Zoom webinar roles are different than Zoom meeting roles.
Thanks for clarifying roles, very helpful.
Alt hosts are mainly different from co-host in that they can start meetings.
I believe that when the main Host shows up, they take on main host privileges. Is that right?
Thank you—I have to run to another meeting!
(And the alt/co-hosts are demoted to co-host)
Thank you for joining our session on Zoom: Next Level today. If you are interested in getting a recording of this session please email Trina.email@example.com.
Another great session. Many thanks!