Using Zoom: Debbie Suggs - Shared screen with speaker view
what is URL where the recording of this session is archived? (I may not be able to stay for the entire session.) Thanks!
you can request the recording at email@example.com
Can I get to the website she is on right now
That pdf would be great
yea I went there
Found it thanks
I mean still don’t really know where it is.lol
I’m sorry, but this is the wrong one can anybody copy a link to the page she is in.
I got to the wrong one
Here is the direct link: https://duke.service-now.com/kb_view.do?sysparm_article=KB0032672
Thank you Katie.
If you set Video on or off when scheduling, can you still switch it in the actual meeting?
Yes that is just the default on how the meeting starts. Participants can turn on their own video after the meeting starts.
what advantages do you have when you have a co-host?
They can make changes to the settings.
It also allows you to start recording and host the meeting if the host drops.
Is there a way to make the speaker window slightly bigger or more prominent than the others, while still seeing the slides/screen share/etc.?
There should be a line that appears between the two views when you hover over it that allows you to slide it left to right to resize
That will change it for only me I'm guessing? Is there a way to change it for all participants?
No - the view is controlled by each user
Is there a possibility Zoom will be phi approved in the future?
Hi Es234 - sorry we don’t know the answer to that one!
can you edit recordings?
Yes you can.
You can edit it some in Zoom. You can also download it to Warpwire and edit it as well.
Can you add zoom outside the web based view of outlook?
Does Zoom integrate with Jabber?
Can you make it so your name doesn’t appear?
Will I be able to read the chat transcript afterwards?
If you need to change a date and time of the zoom meeting can i just change the date and time in the calendar in Outlook or do i need to change the date and time in the actual Zoom scheduler?
can you use zoom to just record telephone meetings/conversations
Is the end time firm? So you need to schedule a meeting longer if you think it might run long? Or does it let you stay in the meeting after the end time if talk is still going on?
You said that you can only schedule one meeting per account. If someone gives you scheduling permissions would you be allowed to have a meeting per each person you schedule for?
how do we access the zoom document?
zoom can be accessed from any device correct? Phone, laptop, tablet, etc.
could you briefly describe some of the interface changes, e.g. video grids, etc...
Jocelyn - yes you can schedule for multiple people each using their own Zoom. We do recommend using their calendar for that as a delegate.
Is there a particular browser that this works best with?
Susan - we haven’t had a problem with any browser so far!
Jennifer. No the end time is not firm.
can you repeat how to add the Zoom add-in for Outlook?
If meetings are scheduled from Outlook, would invitees still get a calendar invite if they have a different calendar client?
what is the advantage of using client vs. a browser?
will there be a tutorial to host a meeting? I jave had no luck "inviting" participants.
I would like to echo snowicki to repeat how to add Zoom to Outlook, please. Thanks!
Mm766 - yes
If you schedule many meetings for someone on a daily basis, would it be a good plan to just have a daily meeting with a personal id that lasts all day and has waiting rooms so people coming in can be controlled, or is this a bad plan for some reason?
Would you repeat the site for the Zoom tutorial. Thanks
Converting a free Zoom account to a Duke Zoom account: https://duke.service-now.com/kb_view.do?sysparm_article=KB0032459
I figured out how to add the Zoom add-on in Outlook.
Jennifer - that is a good plan!
I almost exclusively use my personal meeting ID only.
Do you know if there’s a plugin/add-in for Apple Mail?
For personal meeting ID, under my profile setting, I can use my work phone number, correct?
Have you covered Breakout Rooms?
Emily yes that is what I do!
Great! Thank you Katie!
I just tried going to duke.zoom.us and clicked Sign In to configure account -- It is saying something went wrong, do I need to put in a ticket to OIT?
Can you change your personal meeting ID # in the future?
Jennifer - yes you can
Jocelyn yes please open a ticket with your IT support desk
How come we don’t see Polling/Breakout Rooms if you’ve enabled it already on your account?
Hi John - This meeting is actually hosted on Trina’s account not Debbies.
How you HOST a meeting and add participants?
Susan M. Kauffman
Where is the raised hand option?
To view Raise Hand option you need to show Participants
Raise hand is part of ‘non-verbal’ feedback setting
Susan M. Kauffman
Once enabled, yes it is visible in the participant panel
I thought Debbie had hers enabled but I don’t see polling nor breakout rooms anywhere on her screen or my screen
My understanding is that limiting a meeting to authenticated users does not currently limit it to Duke. Is that correct? If so, is there a plan to be able to limit meetings/talks to Duke?
Can we view some previous recordings that use some of the advanced features like breakout rooms? If so, where could we find them? They would be great examples of what zoom can do...
I have to HOST a meeting on Monday with 10 faculty. I need some help please.
nSwanson - here is a great resource for breakout rooms: https://support.zoom.us/hc/en-us/articles/206476313-Managing-Breakout-Rooms
Thanks, this was great :)
PHI allowed in Zoom?
Please do not use PHI in Zoom
That's what I thought- Thanks
Can attendees (not the host) share their screen, if so, how?
Can you show us in practice how a powerpoint can be worked into a session; how do you switch to the powerpoint and back to powerpoint
Susan M. Kauffman
How are Duke students learning Zoom or do they already know it?
I know Trina said there would be more training on Zoom next week, where can that schedule be found again?
Training schedules can be found at https://keepworking.duke.edu/webinars
THANK YOU John!
Hi Susan - most of the time - participants just can use Zoom without training. But we do recommend a ‘housekeeping’ discussion at the beginning to get everyone one the same page on how to ask questions and do discussions
There will be a new schedule for next week posted soon.
I have another meeting to head to - enjoy everyone.
Thank you for joining us. If you would like a recording of this Zoom Session, please email me at firstname.lastname@example.org. If you would like to learn about other topics, please let me know that as well.
Great session - thanks!!
Thank you everyone so much! This has been very helpful! This session made my day. Take care and stay safe and healthy everyone!
Thank you Debra & Katie for doing this
Susan M. Kauffman
thank you! :)