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Sandra Maclachlan's Personal Meeting Room - Shared screen with speaker view
Angela Hessenius
56:50
I can only hear static - are others having this problem?
andrea
57:25
That's weird, I can hear just fine
Renata Kamakura (she/her)
57:25
I can hear well :/
gennellewilson
57:27
Hey Angela - no, I can hear Toddi speaking.
ardathdixon
57:31
No, it sounds good to me. You can call in to get the audio if your computer is being iffy?
Erika
57:49
hi angela, i'm hearing things clearly
Angela Hessenius
57:57
Thanks! I think the problem was with my headphones
Martin Doyle
59:18
If you are having tech problems, instead of chatting everyone, chat with Kevin Smith. (Dropdown arrow on the To: box, then find Kevin A. Smith)
Allison
59:27
Can as TAs relax deadlines for assignments and projects for students and expect that the same will be done for us as students?
Prasad Kasibhatla
01:01:25
Allison, can you please elaborate a bit?
Pierre Mishra
01:04:20
Is it allowed to come on campus to print study material or other documents?
Prasad Kasibhatla
01:05:04
Pierre, the answer is no I am pretty sure.
Allison
01:05:13
Typically we would give students a specific timeline for submitting essays eg. for 11pm, the Friday of the week following the assignment being given. If students don't submit until the following Wednesday for instance, can we treat as though they submitted on time, rather than penalize them?
Martin Doyle
01:05:28
No; you are not allowed to come to campus to print.
Prasad Kasibhatla
01:06:40
Allison, each instructor will set their own policy for this .. but hopefully everyone will be flexible.
Martin Doyle
01:07:20
Instructors in courses that use computer labs have developed virtual desktop approach for courses in the computer labs, particularly the GIS-focused courses.
juliannaschroeger
01:08:22
How far ahead are Nic School/Big Duke faculty planning for virtual classes? Are there talks of this potentially continuing to the fall semester?
Andrea Dunchus
01:08:30
How should we reach out to IT if we need to be talked through something instead of contacting over email?
Nancy Kelly
01:08:47
care+support resources are still being updated. There will be updated info for both Durham and Beaufort communities. Check Duke Sites and Nicholas School-specific site first. email care+support@nicholas.duke.edu if you need additional info
Emily Melvin
01:09:20
What is the deadline to opt in for letter grades at the marine lab since our schedule is different?
Thomas Schultz, Ph.D.
01:09:58
Same as main campus as far as I knkow
Prasad Kasibhatla
01:10:03
Julianna, right no focus is on Spring. Will have to see how things go after the semester.
Thomas Schultz, Ph.D.
01:10:05
Work with Gwendy
aread
01:10:13
Emily - I think it will be the last day of class in each block, but we will check.
Emily Melvin
01:10:26
Thanks, Tom and Andy.
Kevin A. Smith
01:10:27
Andrea: Initial contact via email is best. We can then determine if a call, Zoom session or other session is needed.
Kevin A. Smith
01:10:55
For Zoom specific help contact zoom-support@nicholas.duke.edu
Rajat Pungaliya
01:11:06
Can we opt in for normal grading AFTER we get to know our grades?
mncol
01:11:25
I was reading in the email we received that we are required to have a certain number of credit hours for a letter grade to graduate. Could clarify how this would affect us?
Kim
01:11:26
Will fall course registration continue as planned?
Kristine Swann
01:11:40
What happens if people get sick during the semester - including professors?
Claudia
01:11:58
What is happening with summer funding for research/internships?
Anne Maxwell Ellett
01:12:17
Apologies if this was just asked, but I had to leave the call and re-add, so chat emptied. Following up on Pierre’s question, will our printing money be reimbursed since we cannot use on-campus printing?
Kimberly G.
01:12:25
Will summer classes also be moved online?
rachelgonsenhauser
01:12:49
For those of us who are second year students who are missing out on many networking/career development opportunities as we now enter a very uncertain job search process, is the Nicholas School planning on doing something to address this/structure some sort of programming to fill this gap?
Mary Osteen
01:12:56
I second Kristine’s question - what flexibility could occur if we get sick?
Martin Doyle
01:13:49
On the sickness question; we are working on this. Be in good communication with your instructor. More information will be developed on this front
Mary Osteen
01:13:57
Thank you!
Robert Pitts
01:14:00
We are researching the printing / student account reimbursement
Anne Maxwell Ellett
01:14:00
Similarly, will we see reimbursements for tuition (and/or other fees) due to the unavailability of amenities, etc. compared to a normal semester?
Sherri Nevius
01:14:03
@Kimberly G., summer course format is still uncertain. As soon as decisions are confirmed, we will communicate with everyone about summer courses
Julia Whitten
01:14:31
Seconding these questions about reimbursement (printing? gym?)
Prasad Kasibhatla
01:14:38
Undergrad students record copies of emails on independent study and honors thesis
Kevin A. Smith
01:14:38
Anne: Nicholas students are not charged real money for printing. I will investigate if there are any printing options available to us.
Martin Doyle
01:14:55
I don't have an answer on the printing reimbursal. We will work on this and similar fees questions
Prasad Kasibhatla
01:15:17
Also, undergrads will be cleared to register on Mach 31 - the clearance has not been done yet
Xin
01:15:31
If I have some important stuff stored in the locker in GH basement, can I quickly fetch it? (And, how are we returning the locker keys?)
Sherri Nevius
01:16:06
Regarding summer internships for MEM and MF students, we are working through our options. We are proactively talking with orgs and students about possibility of remote options. We will know more in the coming weeks and CPDC will be in communication with students.
Mary Osteen
01:17:08
What if we have good internet connection but it frequently goes out for the MP Symposium? and, what is the flexibility in starting over if we get cut out of the room?
Martin Doyle
01:17:21
We will get you an answer on things in the basement locker. We can get you a pickup for that, but we need to work on the logistics
Ruben Palacio
01:18:00
So is ALL duke closed?
Kevin A. Smith
01:18:07
Xin: Please email me about the locker question kevin.a.smith@duke.edu
Sherri Nevius
01:18:15
@Mary Osteen we understand the difficulties that may come with presenting remotely. We will definitely take that into consideration and are proactively troubleshooting possible issues.
Allison
01:18:48
I have a colleague who is a visiting student and trapped in Peru and need documents from her room (off campus apt) urgently to get back home (Norway). Can someone facilitate her getting the documents mailed to her? I would be able to help dialogue with the lease office to get the documents out of the apt to be picked up.
Martin Doyle
01:19:00
Yes, all of Duke is closed; research labs, all buildings, all facilities. Pre-cleared essential personnel are allowed on campus, but if you are not pre-cleared, then you will not have access to campus.
Melissa Kotacka
01:20:04
Student orgs, we will be emailing you about ASVW options soon!
Danielle Wiggins
01:21:00
@Allison, please email me directly regarding the visiting student and I can help figure out what Duke can do
Colleen Baker
01:22:33
Does this mean all the Stanbacks that can be done remotely, will be remote this summer?
Sherri Nevius
01:22:56
We are trying to figure that out - talking with Stanback orgs to make sure we can make that work
Allison Killea
01:23:27
Sorry, to clarify, no Stanback internship is allowed to be in person?
Kimberly G.
01:23:28
If we are doing reserch will that be done remotely?
Kimberly G.
01:23:37
*research
Kevin A. Smith
01:24:20
Mary: We have been planning for the possibility of moving the MP symposium remotely. We are building in flexibility and planning for connectivity and other technology issues.
Sherri Nevius
01:25:02
@Allison, we are not saying that. A lot of this will depend on the status of travel restrictions, and the ability for an org to convert an internship to remote work. We are working with the orgs. Please reach out to CPDC with specific questions.
Kristine Swann
01:27:07
I just want to point out a stress that you guys might not be thinking of: every one of us is worried about our parents, and if our parents get sick I'm sure all of us will want to travel to be with them which means likely getting ourselves sick.
Patrick Gray
01:27:24
Is the expectation that we won’t have access to labs/campus as of June/July?
Martin Doyle
01:27:57
We don't know the end date for lab/campus yet.
Erika Smull
01:28:30
Will TA pay (non-comp) be mailed? If no direct deposit set up?
Jessica Levasseur
01:28:56
Just want to echo Erika's question, particularly for summer funding if we're swtiching funding sources
ardathdixon
01:29:22
For federal work study, is this dependent on completing remote work?
Kevin A. Smith
01:29:33
Printing - All printing done at NSOE is done through allotments put on your FLEX account. No one is charged any real money for printing done at NSOE.
cnunez
01:29:42
Erika Smull. Yes. Please insure your address is updated and email Debbie Gooch if you have an updated address that can't be submitted online
Danielle Wiggins
01:30:00
Jessica, PhD students will receive an email from me about summer funding by next week
Jessica Levasseur
01:30:09
thanks, Danielle!
Jeanne Ryan
01:30:21
Checks will be mailed if not set up for direct deposit.
Jeanne Ryan
01:31:06
Make sure address is correct. Login to Duke@work to correct address.
Prasad Kasibhatla
01:31:32
There have been a couple of questions on S/U and letter grades - for undergrads, Trinity is still deciding what will be cut off date for opting in for letter grade, whether you can see grade before deciding, etc. Trinity will update undergrads on this directly.
Jonny Behrens
01:31:40
If we are able to do our field research remotely without accessing campus, can miles be reimbursed for personal vehicles?
Prasad Kasibhatla
01:31:58
For MEM/PhD, S/U deadlines, etc Martin?
Jeanne Ryan
01:32:11
Email DCGooch@duke.edu if you have concerns about your address on the non-comp payroll or have questions about switching between comp and non-comp payrolls
cnunez
01:33:49
Questions about updating addresses for mailing paychecks can be sent to Debbie Gooch at dcgooch@duke.edu
Jackie
01:33:56
What is the likelihood that the labs will continue to be closed to lab work for the whole summer?
keithbollt
01:33:59
Reimbursement for caps + gowns if we don’t go to graduation? Reimbursement to fly back to NC for a delayed graduation?
Martin Doyle
01:34:37
For S/U related grading for grad students (PHD and MEM/MF), we will be sending clarity on grading for 500+ level courses.
Prasad Kasibhatla
01:34:42
Also, for undergrads , an S grade this semester will be treated specially and will satisfy curricular requirements.
Claudia
01:34:46
If summer research is postponed, can summer funds be transferred?
Emily Melvin
01:34:56
Will we still get our hoods in case we're not able to come back for graduation?
Alex Vanko
01:35:01
Will we be able to collect work-study pay without working? I can't do my work-study remotely.
Suzanne Mullins
01:35:14
^^^ I also would like to know if we will be able to pick up graduation regalia and hoods
Tawana Parker
01:35:30
Thank you Toddi!
Jonny Behrens
01:35:36
Thanks Todi and Martin!!! Best of health and wishes to all :D
Sherri Nevius
01:35:38
Regarding graduation regalia, we will be in touch with you all about this!
Kimberly G.
01:35:42
Yes, thank you
Catherine Chamberlin
01:35:51
Thank you, this was helpful.
Lannette Rangel
01:36:12
Thank you everyone for helping us all get through these unprecedented times as smoothly as possible!
Suzanne Mullins
01:36:12
Thank you!
Brandon Gertz
01:36:18
thank you!
kirstenoverdahl
01:36:18
THANK YOU!
ardathdixon
01:36:23
Any thoughts about the federal work study funds — does that need remote work? (echoing again)
ardathdixon
01:36:30
and thanks again for putting this together!
Jake Greif
01:36:33
Will CPDC resources be available to graduates after graduation?
Martin Doyle
01:36:35
We do not know how long labs will be shut down; as soon as we have indication we will let PIs know
Nancy Kelly
01:36:48
one suggestion to everyone is to update your first and last name on your zoom settings profile, instead of your net id
Dana Grieco
01:36:51
thank you!
rss54
01:36:52
Thank you!
Julia Whitten
01:37:06
how long will our duke emails/accounts be active?
Martin Doyle
01:37:22
For work study that is lab based; please reach out to your supervisor; we are working with them directly on how to sustain your pay through this period.
Jeanne Ryan
01:38:18
Students who have been working this semester on work study, are eligible to get remaining work study funds. We will be in touch directly with student.
Sherri Nevius
01:38:25
CPDC resources are available after you graduate - lifetime alumni support!
Liz Shenaut
01:38:29
Is Duke University working anything out with local hotels? Spending hundreds to a thousand dollars for unused rooms (since graduation is canceled) might mean inability to pay hundreds to a thousand dollars again in a few months for a rescheduled graduation.
Liz Shenaut
01:39:16
I ask because I wonder what we should be telling our families about their hotel reservations.
Danielle Wiggins
01:40:05
Liz, since graduation has been postponed, the safest thing to do is have your family cancel any hotel reservations so they are not charged
Kevin A. Smith
01:40:08
Julia: Email is active for approximately one year after graduation. All other services are dependent on licensing. We will have graduation information up soon!
Erika
01:40:30
@Julia Whitten, you may find this link helpful https://oit.duke.edu/help/articles/leaving-duke-students
Nancy Kelly
01:40:30
Liz Shenaut - Most hotels have released reservations with no cancellation charges. Please be in contact with your hotels now.
Anne Maxwell Ellett
01:40:36
I may have been unclear about my printing question before. I more so am concerned about printing expenses I might accrue should I need to go to FedEx or some place similar (as I do not have access to a printer at home). Is there a way to “transfer” those Flex printing funds to reimburse us for printing costs at home this semester as needed?
Anne Maxwell Ellett
01:41:15
And to echo everyone else, thank you for being so transparent and supportive during this uncertain time!
Martin Doyle
01:41:53
We will work on a response to the printing funds/expenses question.
Pierre Mishra
01:43:54
Is student wellness center open?
Martin Doyle
01:44:44
I do not know about student wellness, but reach out to nancy Kelly, and I think she is keeping in close contact with them about how they are moving forward
Pierre Mishra
01:45:05
Thank you!